DELIVERIES

DELIVERIES shows a list of the deliveries and the uploaded files.

There are two tabs:
  • ACTIVE: this tab shows the deliveries that contain files that are not linked to an ITEM.
  • ARCHIVED: this tab shows the deliveries of which all the files are linked to an ITEM and consequently will be used in prepress.

Create a manual delivery

If you select New delivery, you create a manual delivery. This action creates an empty subfolder in the Deliveries subfolder in ppc_data, in which you can manually copy one or multiple files, without uploading them in UPLOAD. Make sure to select Scan Folder in the delivery details, so the files are added.

Columns

The following columns are shown:
  • Preview: the preview icon of the delivered file(s). If multiple files were uploaded, one preview is displayed.
  • Delivery id: the id of the delivered file(s). This id is created by COCKPIT when uploading the file(s).
  • Delivery Date: the date when the file(s) were delivered.
  • Customer item id: the customer reference id of the delivered file(s). You can enter this id when uploading the file(s) in UPLOAD.
  • Customer name: the name of the customer who has delivered the file(s). You can enter the customer name when uploading the file(s) in UPLOAD.
  • Managed by: the email address of the person who manages the delivery. You can enter the this information when uploading the file(s) in UPLOAD.
  • Remarks: the remarks that you have added when uploading the file(s) in UPLOAD.
  • Status: the current status of the delivery.

Sorting and filtering

  • Select the column header to sort on the content of the column.
  • Enter content in the field underneath the column header to narrow down the data in the column.

Details of the delivery

If you select the disclosure button, the details of the delivery and the uploaded file(s) are displayed. Per file, the following columns are shown:
  • Preview: the preview icon of the delivered file(s).
  • Tag: the file tag. If you label a file as a Production file, a Production tag is added.
  • Preflight: the preflight result of the file. If you label a file as a Production file, the file is preflighted and the result is shown in this column.
  • Linked to: the item where the file is linked to.

Actions

If you select the checkbox next to a file, you can select the following options to perform an action:
  • Link: if you select this action, a dialog pops up where you can select an item to link the file to.
    1. Select the item where you want to link the file to.
    2. select Assign to link the file to the selected item.
    When the file is linked to an item:
    • The file Status is updated to Linked.
    • The delivery is moved to the list of ARCHIVED deliveries.
    • An item subfolder Original in the Items subfolder in PP_FILE_STORE is created, to which the file is copied.
  • Reject: if you select this action, the file is rejected and is moved to the list of ARCHIVED deliveries.
  • Assign the Production tag: if you select this tag, the selected file is preflighted. After preflight, the file is tagged as a Production file, and the preflight result is shown in the column Preflight.
  • Assign the Annexes tag: if you select this tag, the file is tagged as not to be used for production.
  • Scan Folder: if you select this action, the deliveries folder is scanned for new files. This is important when you have created a manual delivery.
  • Open Folder: if you select this action, the Deliveries subfolder opens.
If you double click a row of a delivered file, a window is opened in which you can:
  • Specify additional details for the delivered file or edit the existing details.
  • Specify a To Do list.
  • View the history of the file.

If you select the preview of a delivered file, the file opens in PROOFSCOPE. A preflight report is available that indicates the warnings, info and errors found in the delivered file.