Asset details

When you select a file, the asset details are displayed and you can perform some actions on the active file.

You can perform the following actions:
  • Replace File...: if you select this option, you can browse to another file on the server and replace the existing one.
    Note: This option is only available if the user has the permission to upload files. See Manage users for more information.
  • No Approval / Waiting Approval / Approved / Rejected: if you select this option, more information of the approval state of the asset is shown. See Approvals for more information on approvals.
  • Reveal File in OS: if you select this option, the folder where the file is located is opened.
    Note: This option is only available if you have a license for the CLOUDFLOW Plug-in Suite. See CLOUDFLOW Plug-in Suite for more information about this module.
  • Open File with Packz: if you select this option, the file is opened in PACKZ.
    Note: This option is only available if you have a license for the CLOUDFLOW Plug-in Suite. See CLOUDFLOW Plug-in Suite for more information about this module.
  • View File: if you select this option, the file is opened in PROOFSCOPE.
  • Re-render Asset: if you select this option, the existing asset tiles in the database is re-rendered.
    Note: This option is only available for users with admin rights.
  • Actions: with this option you can do the following actions:
    • Download the file.
      Note: You can also download a file by hovering over the thumbnail image and selecting .
    • Rename the file.
    • Delete the file from the File store.
    • Cut the file.
    • Copy the file.
    • Paste a formerly cut or copied file that is on the clipboard.
    Note: This option is only available for administrators.
  • Compare File: if you select this option, you can compare the file with another file in PROOFSCOPE.
    Note: This option is only available with files that are supported in PROOFSCOPE.
    See Supported PROOFSCOPE formats.
  • Edit: if you select this option, you can open Pagebuilder and edit HTML pages that were created in PAGEBUILDER. See Pagebuilder for more information. You cannot use Pagebuilder to edit HTML files that were not created in PAGEBUILDER. If you try to edit an HTML file with missing Pagebuilder data, a warning error appears. This option is only available with HTML pages.

The file details contain the following tabs:

INFO

This tab shows you the following information:
  • General information.
  • Information about the sizes of the Media box and the Trim box.
  • Colorants of the file.
Note: In case of color profiles (*.icc and *.icm), the INFO tab contains the type of the profile and the color spaces on both input and output side of the profile.

A special note on Server URL:

All files known by CLOUDFLOW are identified by their specific CLOUDFLOW path. This is a URL which uniquely identifies the file. You can use this URL anywhere in the workflow to select the specific file.
  • A: the name of the File store where the file is located.
  • B: the folder path where the file is located.
  • C: the file name.
Attention: The space in the path is translated to %20 in the CLOUDFLOW URL.

PAGEBOXES

This tab shows information about the page boxes.

PRODUCTION

This tab shows information about the production colorants.

LAYERS

This tab shows information about the layers.

REFERENCES

This tab shows the external references. If the file doesn't contain external references, the tab is hidden.

The column Quality can have the following result:
  • Not Resolved: this result is shown when the original reference could not be resolved.
  • Full Resolve: this result is shown when the there is not doubt that the resolved URL references the correct item, but it does not mean that the file exists.
  • Partial Resolve: this result is shown when there is a high degree of certainty that the resolved URL contains the correct item.
  • File not found: this result is shown when the reference was resolved when the metadata was calculated, but that the generated CLOUDFLOW URL does not exist when the reference tab is opened.

XMP

This tab shows information about the XMP data of the file.

TAGS

In this tab you can add custom tags to the file.

APPROVAL

In this tab you can perform multiple actions. In case the file has been submitted to an approval workflow, you can perform the following actions:
  • You can select an action on the file from the drop-down list:
    • Force Approved: the file will be approved.
    • Force Rejected: the file will be rejected.
    • Cancel: the approval will be canceled.
  • You can see the approval state of the file.
  • You can see the notes that were added to the file in PROOFSCOPE.
If the file has not been submitted to an approval workflow, you can perform the following actions:
  • You can submit the file to an approval workflow:
    1. Select the approval flow in Launch Approval > Input.
    2. If needed, enter the approval parameters in Approval Details. See Form Builder for more information on how to define these parameters.
    3. Select Submit.

      See Build an approval cycle for more information on how to build approval workflows.

  • You can invite users or contacts to view the file in PROOFSCOPE:
    1. In the section Invite Users To PROOFSCOPE, select the user or contact.
    2. If needed, edit the mail message.
    3. Define until when the invitation will be valid.
    4. Select INVITE.

WORKFLOW

In this tab you can submit the file to a workflow:
  1. Select the workflow in Workflow.
  2. Select the Input.
  3. If needed, enter the workflow parameters. See Form Builder for more information on how to define these parameters.
  4. Select Submit.

SHARE

This tab shows information about the file share. See CLOUDFLOW SHARE for more information.

LOG

This tab shows information about the logs of the selected file. You can filter the logs by time, by user and by level. If you switch on the Live Updating button, the logs will be updated immediately without refreshing the page.