Force pending approvals

Pending approvals are approvals that have not been accepted or rejected yet. In case of an approval with multiple participants, it is possible to approve or reject the file without having to wait for the participants' decisions.

You can force pending approvals in different ways.

In HOME

The default HOME tab in CLOUDFLOW gives an overview of the pending approvals. The pending approvals are marked with a question mark.

If you select a pending approval, the asset details open. The asset is indicated as Waiting approval. Select APPROVAL to open the APPROVAL tab. Here you can select an action in the drop-down list:
  • Force Approved: the asset will be approved.
  • Force Rejected: the asset will be rejected.
  • Cancel: the approval will be canceled.

In KIOSK

KIOSK gives an overview of all the jackets. To force an approval in KIOSK, select the jacket and select Force Approved, Force Rejected or Cancel.

In ASSETS

In ASSETS, you can filter on all assets with pending approval if you enter status:pending in the search window.
Note: To find all approved assets, enter status:accept. To find all rejected approvals, enter status:reject.
If you select a pending approval, the asset details open. The asset is indicated as Waiting approval. Select APPROVAL to open the APPROVAL tab. Here you can select an action in the drop-down list:
  • Force Approved: the asset will be approved.
  • Force Rejected: the asset will be rejected.
  • Cancel: the approval will be canceled.

In APPROVAL

In APPROVAL you have an overview of the following approvals:
  • ALL APPROVALS: this tab gives an overview of all the approvals.
  • MY APPROVALS: this tab gives an overview of your approvals.
  • MY TEAM APPROVALS: this tab gives an overview of your team approvals. The team members include the Team Leaders and the Observers that you can define in the Start Approval node.

In all these tabs you can filter on the pending approvals by selecting Pending next to ASSESSMENT.

You can select an action in the drop-down list:
  • Force Approved: the asset will be approved.
  • Force Rejected: the asset will be rejected.
  • Cancel: the approval will be canceled.
In these tabs you can also edit pending approvals. To do so:
  1. Select the arrow next to the thumbnail of the asset for more details.
  2. Select to activate the edit mode. The following edits are possible:
    • Select to change the email address of an existing participant. The assessment of the wrong email address will be delegated to the correct email address, so a new participant will be added.
    • Select to cancel existing participants. The participants remain in the overview, but their assessment will be set to Canceled.
    • Select to add new participants.